our expertise
in 2 minutes!

expertise of emergence for your congress

partnership

  • Design of a specific commercial offer adapted to your event and market.
  • Breakdown of visibility services.
  • Definition of costs.
  • Adaptation of legal framework to anti-gift laws (CNOM/ARS declaration, communication constraints and deadlines).
  • Anticipation of face-to-face/digital alternatives.
  • A regularly updated database of qualified industrial contacts.

generate
registrations

  • Qualification and updating of new and existing databases, specific to each event.
  • Expertise in the workings and communication channels of the public and private healthcare sector.
  • Digital strategy and activation of social networks.
  • Design and creation of congress graphics for dedicated website, abstracts platform, social networking event page, congress application, on-site signage.

control costs
& service quality

  • Service providers/suppliers: venues, caterers, technical services, hotels, printers, routers, stand designers, security, reception…
  • Drafting of specifications.
  • Competitive bidding (price, quality, legal).
  • Supervision and monitoring of services.

coordinate & organize
your event

  • Organization and reporting of meetings, scientific secretariat (program).
  • Coordination of all service providers and suppliers.
  • Design and creation of layout plans for all areas.
  • Security management, administrative declarations.
  • D-Day management. Accompaniment: speakers, delegates, partners.
  • Regular project follow-up according to your availability: sharing of all documents in real time (budget, registrations, partners, service providers, retroplanning, communication plan).
  • Support for speakers (transport, accommodation, reminders, support in the event of strikes or unforeseen events).

manage
your registrations

  • Real-time online access to the list of registrants.
  • Switchboard with direct response from our project team, no robots or queues.
  • Personalized online registration form.
  • All payment methods, including continuing education and purchase order management (e.g. for a research laboratory).

finance
your event

  • Emergence produces your event: you don’t have to pay anything, neither deposit nor balance. Cash advance to pay suppliers – including the venue. Emergence assumes legal and financial responsibility for them.
  • The cost of our services is clearly set out in an estimate, before the project is signed.
  • Your event is financed, and profits are donated to the association of your choice.

For your conference, emergence is available,
dedicating a team to your event.

A pair of project managers dedicated to your congress

A dedicated contact person accompanies you before, during and after your conference.He or she secures the memory of your project by sharing it with his or her team.

+ a project team =
a secure project

Conference managers, developers, graphic designers, technicians… all bring their experience and complementary skills to bear on the success of your event.

Project follow-up regular according to your availability

Share all documents in real time: budget, registrations, partners, service providers, speakers, back-planning, communication plan, meeting minutes…

After COVID: a stronger legal framework

To defend the interests of learned societies, new solutions for delegates and partners, with automatic transformation of the event format to digital.